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Zooming with GB: Tech Tips for Joining Town Board Meetings via Zoom

Posted on: May 5, 2020 - 11:28am
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Some town boards are using ZOOM technology for public meetings and hearings. We want to share some tips, tutorials and the handy graphic below to improve your experience with this technology. The more familiar you are with Zoom’s features and settings, the more efficient our remote meetings will be.

To better manage these video meetings and conduct their business, some boards have opted to use the “webinar” ZOOM feature to hold their meetings. This means that, while everyone attending can participate fully, video is only enabled for board/committee members. This feature reduces distraction and background noise.

[Thanks to The Berkshire Edge for Zoom meeting photo]

S-Board ZoomOn to the tips.

  • First, download the ZOOM app to your phone, tablet, desktop or laptop. You don’t need an account to join a meeting but if you set one up you can host your own ZOOM gathering with friends, colleagues or family.
  • Once you are “in,” take a look around to learn how it works.
  • Here are some video tutorials.

Learn how to JOIN MEETING 
Learn how to HOST/SCHEDULE A MEETING
Learn about MEETING CONTROLS
Explore other ZOOM features HERE

  • Key skills for meeting guests: how to MUTE and UNMUTE your own audio (and your video, if available at the meeting) and how to RAISE YOUR HAND.
  • Meeting guests are expected to MUTE their own microphones to reduce backgroundnoise, and to UNMUTE in order to speak. When finished speaking, MUTE.
  • If you wish speak, use the “RAISE YOUR HAND” feature on ZOOM, which will alert the meeting host. Make sure you are UNMUTED in order to speak.

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The town welcomes your participation--but please don’t wait until meeting time to learn how to ZOOM with the town. We can’t assist you during the meeting with tech issues, so give yourself a head start, practice with a friend, and plan to attend a ZOOM board meeting soon.

Thank you for your continued patience and cooperation with our town’s adjustments as we work to keep the town’s wheels moving. We appreciate your support and commitment.